A/P & Procurement Specialist

Full-Time

Job Summary:

We are looking for an A/P & Procurement Specialist to play a key role in our back-office finance operations. The A/P & Procurement Specialist will be responsible for Accounts Payable, Employee Reimbursements, Payment Clearing, account reconciliations, internal audits in key control areas, annual 1099 reporting and required statutory filings. He/she will help to shape and operationalize procurement process and infrastructure.

Responsibilities:

  • Complete processing of A/P, including entering, reviewing, and coding invoices, auditing financial records to ensure compliance with accounting policies as well as maintaining the AP files.
  • Primary contact in addressing questions/concerns relating to vendor inquiries, as well as corporate liaison between Accounts Payable and other departments.
  • Identify, investigate, and resolve purchase order, contract, invoice and payment discrepancies
  • Vendor maintenance relating to business registrations and classifications, ACH input and verbal confirmation as well as populating vendor contact information.
  • Assist with month-end close including month-end accruals and 1550_clearing account activities reclass
  • Prepare bi-weekly payment run, in the form of checks, ACH, and/or wires
  • Act as a liaison between Finance and Lab Operation to track purchase orders and invoices
  • Monthly bank account reconciliation.
  • Concur expense report management system administration.
  • Corporate credit cards statement reconciliation.
  • Shapes procurement processes and procedures and helps facilitate employee awareness and adherence to best practices
  • Reviews and helps optimize suppliers based on price, quality, selection, service, support, availability and other relevant factors
  • Support migration to and operationalization of new ERP system

Required Education, Experience and Certifications:

  • Minimum 2-3 years of relevant experience in accounts receivable and collections
  • Solid understanding of accounts receivable and basic understanding of accounting policy
  • Demonstrated ability to prioritize and multi-task in a fast-paced environment
  • Familiarity with ERP systems
  • Strong MS Excel skills. Proficiency in Power Point + Word
  • Bachelor’s degree or equivalent professional experience in Accounting or Business Administration

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